2.9 HQ Instance

Click on Menu Accounting 1, Configuration 2, Analytic Accounting 3, Analytic Accounts 4
Click on the double arrow icon 5 and import file account.analytic.account_to update.csv

Click on Menu Administration 1, Configuration 2, Proprietary Instances 3.
Click on New 4

Enter the following information:

Code 1 Proprietary Instance Code from Installation Checklist. This code will be used in all PO / FO documents to create the reference. For example: PO reference: 14/CH/HT201/PO00001 where: 14 = current yearCH = prop instance code of the HQ instance to which the field instance relates. Must be populate with the country 2-digits iso code when setting-up HQ DBHT201 = cost centre picked for PO /FO reference PO00001 = incremental nb
Name 2 Proprietary Instance Name from Installation Checklist
Level 3 For HQ, choose Section, for Coordination choose Coordo, for Project choose project
Mission 4 only for Coordo and Project; Mission from Installation Checklist
Parent 5 only for Coordo and Project; Choose the appropriate parent (that has already been created)
Account Move Prefix 6 Account Move Prefix from Installation Checklist
Reconciliation Prefix 7 Reconciliation Prefix from Installation Checklist

Click on Save 8

If you are installing a sandbox you can import Prop instances_to update.csv
This file contains all the proprietary instances required to install an HQ with two missions and two project instances in each of them.

Click on Menu Administration 1, Configuration 2, Reconfigure 3 A new wizard will open and you would then navigate to various screens.
Instance Configuration Choose the proprietary instance corresponding to the HQ 1 (as created in step 2.9.2). This step cannot be re-done; if the wrong proprietary instance is chosen, the database needs to be dropped and re-created. Choosing a proprietary instance already in use in your OC could lead to corruption of other instances. Click Next 2
A confirmation message window opens asking you to confirm the choice of the proprietary instance. If its correct click on Next 1, if not click on Previous
Most of the time the property instance’s name matches the instance’s name. If it’s not the case a warning message is displayed. The only exception applies to instances at HQ level. Please be extremely cautious before proceeding after this warning message.
Activate the International Commitments Import If OCA and OCB : leave default options 1 If OCG : unchecked the box 1 Click Next 2
Activate the Fixed asset configuration Leave default options. Click Next 1
Activate the Payroll configuration Check the box if you use Homere “Does the system manage Payrolls import from Homere?” Click Next
Currencies Configuration If OCG: Choose CHF as functional currency 1 If Others: choose EUR as functional currency 1 Click Next 2
Company Configuration Fill in the different values 1 2 3 Click Next 4
Delivery Process Configuration Choose the appropriate shipping method 1 (you may leave the default value). Click Next 2
Allocation Stock Configuration Leave default values. Click Next 1
Country restrictions Configuration Leave default values Click Next 1
Allow previous Fiscal Year dates Does the system allow document dates on previous Fiscal Year?: 1 If OCA or OCG leave the box unchecked. If OCB or OCP tick the box. Click Next 2

2.9 HQ Instance

2.9.1 Import cost centers

2.9.2 Create Proprietary instances

2.9.3 Perform Reconfigure