2.9.4 Configure Cost Centres for Coordination Proprietary Instances
Important note: It is necessary that the prerequisite data described in the installation checklist – step 2.3 is ready and validated before starting this step
| Click on Menu Administration 1, Configuration 2, Proprietary Instance 3 Click on the Edit icon 4 for the first coordination (instance level = Coordo) |  |
| Click on Cost Centres tab 1 Click on Add Cost Centres/ button 2 |  |
| Click on Add 1 |  |
| In the Search Analytic Accounts list, tick 1 the cost centres to add to the Coordination and click on Select 2 |  |
| Back on the Add Cost Centers wizard, double check 1 your data and click on Add Cost Centers 2 |  |
| For each Cost Center that is a target cost center according to the installation checklist: Click on the corresponding Edit icon. Check the IS TARGET checkbox 1 Click on the Save icon (floppy disk) 4 For the main cost center used for budget consolidation: Click on the corresponding Edit icon. Check the TOP COST CENTRE FOR BUDGET CONSOLIDATION checkbox 2. Click on the Save icon (floppy disk) 4 For the cost center used as reference in PO/FO flow: Click on the corresponding Edit icon. Check the COST CENTRE PICKED FOR PO/FO REFERENCE checkbox 3 Click on the Save icon (floppy disk) 4 Click on Save 5 Repeat steps for all Coordination instances |  |
2.9.5 Configure Cost Centres for Project Proprietary Instances
Important note: It is necessary that the prerequisite data described in the installation checklist – step 2.3 is ready and validated before starting this step
| Click Menu Administration 1, Configuration 2, Proprietary Instance 3 Click on the Edit icon 4 for the first project (instance level = Project) |  |
| Click on Cost Centres tab 1 Check that the cost centers added for the parent coordination in step 2.9.4 are present in the list 2 |  |
| For each Cost Center that is a target cost center according to the installation checklist: Click on the corresponding Edit icon. Check the IS TARGET checkbox 1 Click on the Save icon (floppy disk) 4 For the main cost center used for budget consolidation: Click on the corresponding Edit icon. check the TOP COST CENTRE FOR BUDGET CONSOLIDATION checkbox 2. Click on the Save icon (floppy disk) 4 For the cost center used as reference in PO/FO flow: Click on the corresponding Edit icon. Check the COST CENTRE PICKED FOR PO/FO REFERENCE checkbox 3. Click on the Save icon (floppy disk) 4 Click on Save 5 Repeat steps for all Project instances |  |
2.9.6 Import Analytic Journals
| Click Menu Accounting 1, Configuration 2, Analytic Accounting 3, Analytic Journals4 Click on the double arrow icon 5 and import file account.analytic.journal.csv |  |
2.9.7 Import GL Chart of Accounts
| Click Menu Accounting 1, Configuration 2, Financial Accounting 3, Accounts 4, Accounts 5 Click on the double arrow icon and import file account.account_to update.csv |  |
2.9.8 Import GL Journals
| Click Menu Accounting 1, Configuration 2, Financial Accounting 3, Journals 4, Journals 5 Click on the double arrow icon 6 and import file account.journal.csv |  |
2.9.9 Import Product Nomenclature
| Click on Menu Supply Configuration 1, Product 2, Import Nomenclatures 3, Import Nomenclatures4 A new wizard will open Click on Add Attachment 5 and locate the file nomenclature.csv Click on Import 6. Click on Close Window Note: This operation may take a few seconds. You cannot import products before their nomenclatures. It is possible to check if the import is over on: Menu Supply Configuration, Product, Import Nomenclatures, View Logs. |  |
2.9.10 Import Product Categories
| Click Menu Accounting 1, Configuration 2, Miscellaneous 3, Import Product Category 4, Import Category 5 A new wizard will open. Click on Add Attachment 6 and browse the file product.categories.csv Click on Import 7 Another wizard opens, click on Close Window Note: This operation may take a few seconds. You cannot import products before their nomenclatures. It is possible to check if the import is over navigating on Menu Accounting, Configuration, Miscellaneous, Import Product Category, View Logs |  |
2.9.11 Import Products
Important note: For a production instances please DO NOT IMPORT UniData type of product. A different process is in place; please refer to section UniData products creation.
Importing products is a two-step process; generating the file product.product.csv 
and importing it in UniField.
Generate the file product.product.csv using the latest file of file Create Products vX.X.xls .Open the file and select the tab Products 1, fill the Excel file with the information needed 2, click on Create csv file 3.A pop up message appears 4 confirming the file has been created |  |
| Importing the file: Click Menu Products 1, Import Products 2, Import Products 3 A new wizard will open, click on Add Attachment 4 and browse the file product.product1.csv you just created in the previous step. Click on Import 5 and Click on Close Window |  |
Note: this step is not mandatory and can be performed later, either through import of file or by creating products directly in the system. A template xls file has already been provided in order to generate appropriate csv files for products. This operation may take a long time depending on the size of the file uploaded. It is possible to check if the background process is finished by navigating on Menu Products, Import Products, View Logs.
As soon as the import is finished, a log will appear in the list, detailing the number of products imported/rejected. It is highly recommended to wait until this process is finished before jumping to the next step.
