Supply User Manual ENG -> 5. Warehouse -> 5.2 LU-SU4101: Incoming Shipments -> A. LU Introduction (LU-SU4101)
A. LU Introduction (LU-SU4101)
Incoming Shipments (INs) refer to all deliveries that you expect from a partner which can be internal (coordination or a project), external (a supplier), ESC (an MSF European Supply Centre), inter-mission (a coordination instance from your section) or inter-section (a coordination instance from another section). An Incoming Shipment is usually created automatically (in state “Available”) following the confirmation of a Purchase Order (or a PO-line in case of partial PO confirmation) in order to prepare the reception, even if goods could only be delivered by the supplier in some weeks/months. The initial Incoming Shipment document will have the same information (products, quantities, supplier, expected receipt date,…) as the corresponding confirmed PO (or PO-line).
Note that an Incoming Shipment can also be created manually (from scratch) but this is not the normal process and it will only be done in exceptional circumstances.
Products received through Incoming Shipments are often received in the “Input” location (which is a location where quality analysis of received products should be performed) and then transferred to another location (where the products are actually expected). By default, the system will do this automatically in a “one step” process, unless the user activates the “two steps” reception process by anticking the “Direct to Requesting Location” checkbox (and in this case, the user will have to process the second step manually through the processing of an Internal Move (INT) from the “Input” location to the final destination location).
Another option is to receive the products in the “Cross docking” location and transfer them to another destination (internal partner or external consumption unit) via another movement.
An Incoming Shipment is actually a movement from a source location to a destination location. Source location will usually be “Other Supplier” or “MSF Supplier” while the destination location will be “Input” or “Cross docking“.
An Incoming Shipment is very often associated to an Internal Move (INT created automatically and processed either manually either automatically) which is actually another type of movement. The source location of this movement will be “Input” while its destination location will be the final destination of the goods (stock, ICU,…).
An Incoming Shipment can also be associated to a Delivery Order (OUT created automatically but always processed manually) which is another type of movement. The source location will be “Cross docking” while the destination location will be the final destination of the goods (ECU, “MSF Customer”, “Other Customer”).
Finally, an Incoming Shipment can be associated to a Picking Ticket (PICK created automatically and processed manually) which is another type of movement. The source location will be “Cross docking” while the destination location will be the “Packing” location, used to prepare parcels to be shipped to other instances.
