D. How to create a “Loan” FO

Supply User Manual ENG -> 4. Procurement -> 4.5 LU-SU3104: Field Orders (FOs) - Specifics -> D. How to create a "Loan" FO

D. How to create a “Loan” FO

When an instance needs to borrow stock from another instance (e.g. to cover a shortfall while more stock is ordered, or to fulfill a temporary need), the requesting (borrowing) instance creates a “Loan” Purchase Order. Like other standard POs, when validated and synchronized, this PO will create an FO on the supplying (lending) instance. However, to act as a reminder to both sides, the system will also create a “Loan” PO on the side of the lender, to express their need to have the product returned by the agreed date, and the corresponding “Loan” FO will be created on the borrower’s side.

To learn more about How to create a Purchase Order for receiving a loan, see LU-SU3202 PO SPECIFICS.

Go to: Orders / Orders / Field Orders (we assume that the “Loan” FO has been created by the synchronization)

1. Enter the relevant criteria to find the “Loan” FO that you are looking for.
2. Open the FO in edit mode by clicking on the pencil at the left of the appropriate row.
3. Analyze the FO and change some information if needed.
4. Click on the “Save” button to save the FO.
5. Click on the button “Validate Document” to validate the loan FO (in this example the validation is done at header level, but validation at line level is also an option).
6. The FO is ready to be sourced (note that no analytical distribution is needed in this case).
7. When the FO line/lines is/are sourced, a “reminder” document will be automatically generated by the system (PO in this case), the system will add the reason type “Loan Return” to this document and all transport documents that follow.

Note that the FO needs to be sourced “from stock” as we can only lend something we have in stock.

After the sourcing of the FO a picking ticket is created to prepare the goods for shipping to the requesting (borrowing) instance. After shipment of the goods, you will have to synchronize in the supplying (lending) instance then in the requesting (borrowing) instance to confirm that the goods have been sent to and received by the requesting (borrowing) instance.