Supply User Manual ENG -> 4. Procurement -> 4.6 LU-SU3201: Purchase Orders (POs) - Generals -> M. How to update a Purchase Order through Vertical Integration (VI)
M. How to update a Purchase Order through Vertical Integration (VI)
The main principle of Supply Vertical Integration is to facilitate the exchange of data between the different ESC systems and UniField. When ordering to ESC suppliers, missions need to send their validated POs to these suppliers who will (maybe) update and (hopefully) confirm these orders.
A PO in status “Validated” can be exported to an XML file in a specific format which can then be imported into another (ESC) system. ESCs have made the relevant development to be able to import such an XML file in their systems.
In a second phase, following the confirmation of the order at ESC level, the ESC system will generate an updated file which will then be imported on the PO in UniField and update the PO. The updates can be done on prices, quantities, products – which can be changed, split, added or even deleted –, delivery confirmed dates, … At import of this file, users will be able to see the changes which will be highlighted in a simulation screen.
Note that a UniField PO could correspond to several orders in the ESC system.
Note that the import and export can be automatically done between UF and OCs Supply system since UF9. However, not all OCs have developed the required improvement to use this automated version. The way vertical integrations are used could vary according to your OC or ESC. Please refer to the specific documentation of your OC/ESC to understand how vertical integrations should actually be used on your mission.
Note that this system of files exchange has been developed for POs sent to and confirmed by ESCs but could also be used for other external suppliers if needed.
