Supply User Manual ENG -> Products -> 3.5 Assets -> A. LU Introduction (LU-SU2104)
A. LU Introduction (LU-SU2104)
Assets are a sub type of stockable product. They are considered as a kind of product which is important to track and have visibility of. A product is classified as an asset due to various criteria, principally the value of the product, although other criteria may apply.
Often assets will be a type of equipment (e.g. vehicles, fridges, generators etc) and some will have a defined life span, for example vehicles may have a life span of 5 years. For more details on the classification of assets, see the Supply Guidelines of your OC.
It is necessary to track assets to a greater degree, partly due to their high value, and partly to ensure, for equipment in particular, that they are regularly maintained to be in good condition for use, and in order to make the best use of MSF resources. This is why the system allows us to record and track assets on an individual basis. Finance are also involved in asset management and tracking, and there will be a UniField functionality for Finance to use for the depreciation of assets which will be developed in the second phase and added to the Finance User Manual.
Asset forms
The way that we manage assets is different of other types of stock, namely we need to track them individually. As soon as we receive them, we will want to register them as assets and record extra details. In UniField, we would record these details in the asset form. The Asset form is a form which corresponds to specific item of a product. E.g. even if you have 3 identical Toshiba laptops in your office, you would need to have 3 asset records, one for each, and each one will detail the unique details of that asset.
Asset tracking
There are several stages in the lifecycle of an asset which need to be tracked. UniField offers this possibility to make it easy to maintain a complete record of these events and follow up of assets.
Asset movements
In the case where an asset is physically sent somewhere (e.g. from the coordination to a project) the system will provide the ability to attach the asset form onto the picking/transport transaction, which will then be synchronised so that the receiving instance can view all details of the individual asset record and update it as necessary.
Asset verification
It is best practice to carry out a physical verification of all assets in a location on a regular basis. For more details on the frequency, what should be checked and who is responsible for this physical verification refer to your OC guidelines. To facilitate this process, it is possible to print an individual asset record, or to print the entire asset records according to the filter(s) used.
