Finance User Manual ENG -> 2. Finance Configurations -> 2.7 Liquidity Journals and Their Corresponding Registers
LUFI-20701 Liquidity Journals and Their Corresponding Registers.
LUFI-20702 Register Creation.
LUFI-20703 Monthly Register Creation.
LUFI-20704 Register Deletion.
LUFI-20705 Register Deactivation
LIQUIDITY JOURNALS AND THEIR CORRESPONDING REGISTERS
LUFI-20701 Liquidity Journals and Their Corresponding Registers
LU Introduction
For all entries related to liquidity movements, a register is used as an encoding interface to book the entries in their corresponding liquidity journals.
- Registers are used as an interface to book entries in the liquidity journals. UniField registers functionality is used to manage cash at field level by recording all cash movements for every individual cash box, safe, cheque book or bank account. Every single cash box, safe, cheque book or bank account is linked to one and only one register which is in turn tied to a single liquidity journal. Registers are closed at the end of each period and therefore need to be created at the beginning of every new period (automated creation).
- Liquidity Journals are the journals linked to their corresponding registers. A journal details the financial transactions resulting from the register entries using the double-entry accounting method. They record both cash movements (on liquidity accounts) and their counterpart entries.
How to Understand Liquidity Journals and Their Corresponding Registers
When you record an entry in a register, only the first leg of the accounting entry is visible in the register. The full accounting entry (first leg and its counterpart) is visible in the journals. It is important to remember that the typical end user creates manual entries in the registers, NOT directly in the journals. The journals are strictly used by advanced users for specific operations (correction, reconciliation, overall accounting checks).
Liquidity journals such as Bank, Cheque and Cash Journals are created in each UniField instance. The creation of a liquidity journal triggers the automatic creation of a corresponding Register in the same currency. This task is done by finance staff when setting up UniField for the first time, or when a new cash box or bank account is set up.
