3.2 Purchase to Payment Process: Supply & Finance Links.

Finance User Manual ENG -> 3. Payments -> 3.2 Purchase to Payment Process: Supply&Finance Links.

LUFI-30201 Purchase Order: Step One in the Purchase Process

LUFI-30202 Commitment Vouchers: Step Two in the Purchase Process

LUFI-30203 Confirmation of Goods: Step Three in the Purchase Process

LUFI-30204 Supplier Invoices: Step Four in the Purchase Process

LUFI-30205 Supplier Invoices Manually Created by Finance

LUFI-30206 Supplier Invoices and VAT

LUFI-30207 Supplier Invoice Payment: Step Five in the Purchase Process

INTRODUCTION TO PURCHASE TO PAYMENT PROCESS: SUPPLY & FINANCE LINKS

Purchase to Payment Process: Supply & Finance Links.

UniField integrates the ordering/procurement/supply/warehouse processes managed by the Logistics department with the budgeting/payment/financial management processes performed by the Finance department. This all-in-one program provides better transparency between the two departments and views the ordering to cash process as one.

The below figure summarizes the workflow between Supply and Finance in UniField at the time of placing a regular order to an external partner.

A regular type of Purchase Order with external partner and its impact on Finance

The purchase process may contain additional steps prior to the Purchase Order creation. As they do not impact Finance, we will detail the Order to cash process in UniField starting from the Purchase Order:

1. SUPPLY: Purchase order is created and validated in the Purchase Module after assigning an accounting code (automatic with the product selection) and an analytical distribution. For further information: LUFI-30201 Purchase Order: Step One in the Purchase Process.
2. FINANCE: Commitment Voucher is automatically created in the Accounting module. Finance to validate. For further information: LUFI-30202 Commitment Vouchers: Step Two in the Purchase Process.
3. SUPPLY: Arrival of Goods confirmed in the warehouse module. For further information:   LUFI-30203 Confirmation of Goods: Step Three in the Purchase Process.
4. FINANCE: Supplier Invoice is automatically created by UniField. Supplier Invoice confirmed and validated by Finance. It sets the related Commitment Voucher to done and books the expenses and the debt in the journals. For further information: LUFI-30204 Supplier Invoices: Step Four in the Purchase Process.
5. FINANCE: Payment done by importing the Supplier invoice into the register by Finance. For further information: LUFI-30205 Supplier Invoices manually created by Finance