Finance User Manual ENG -> 4. Imports -> 4.2 Headquarter (HQ) Expenses -> LUFI-40201 C-F: Commitment Vouchers.
LUFI-40201 C-F: Commitment Vouchers.
C. How to Set a Commitment Voucher to Done
A commitment voucher is set to {Done} once expenses are fully recognized and entries received from HQ are validated at coordination.
Go to: Accounting/Commitments/Commitment Voucher
- Search for the validated voucher by selecting the {Validated} filter or any other filters located at the top of the Search view.
- When you have located the voucher, click on the pencil
to open the form. - Set the {Amount left} to {0}.
Setting the {amount left} to {0}
4. Save the entries by clicking the floppy disc}.
5. Click {Save & Edit} button.
6. At the bottom of the Form view, select {Done}.
{Done} function in a commitment voucher Form view
7. The voucher is set to {Done}. The voucher is no longer reflected in the {Engagement Lines} section of the budget because the corresponding accounting entries were received and validated.
Commitment voucher set to {Done} and total left is nil
D. How to Configure the International Commitment Import*
This functionality was designed to meet OCA and OCB requirement but could also be used by other OCs in the future. It’s a way to automatically integrate commitments corresponding to international orders in the budget follow-up at field level.
It is available through a new {Import Intl Commitments} link under the {Commitments} menu.
OCs willing to use it should activate it otherwise it will not be displayed as a transaction on the left-hand side menu.
Each import will erase the previous import and entries are recorded in a new analytic journal: {International Engagements}. You must therefore make sure this journal was created in your database before proceeding to the import.
Go to Administration/Configuration/Reconfigure
Administration business application and {Reconfigure} function
In the {Activate International Commitments Import} window, check the box of the statement {Manage commitments corresponding to international order through specific import}.
Activating the International Commitments Import
E. How to Create an International Engagement Journal*
Go to Accounting/Configuration/Analytic Accounting/Analytic Journals
1. Complete the blue fields as below. Make sure to call the Journal Code {ENGI} otherwise it will synch to all instances like any other analytical journals.
International Engagement Analytic Journal
2. Click {Save} button.
F. How to Use the Import Commitment Voucher Function*
Go to Accounting/Commitments/Import Intl. Commitments –>>A wizard {Import Intl Commitments} displays
1. Click on {Add Attachment} and {Browse} the file you want to import
{Import Intl Commitments} wizard
2. Select {Import} button.
3. Entries are booked in the international engagements journal.
Engagement entries booked in the ENG journal. Third parties are displayed but this field in the import file remains optional
How To configure “Customer Commitment Vouchers” :
Go to : ADMINISTRATION > CONFIGURATION > Parameters > Reconfigure:
Go to: Accounting > Commitments > Customer Commitment Vouchers:
