Finance User Manual ENG -> 4. Imports -> 4.2 Headquarter (HQ) Expenses -> LUFI-40202 C: How to Review HQ Entries Individually
LUFI-40202 C: How to Review HQ Entries Individually
Analytical and expense account information can be changed at coordination level.
Expenses recorded in the HQ ERP system are initially allocated to cost centers. This allocation is decided at HQ based on Logistics or HR information; it needs to be reviewed at coordination level by advanced users.
Expenses recorded at HQ on behalf of the field are automatically set to the funding pool {PF – MSF private funds}. Advanced Coordination finance users complete the funding pool allocation because the funding dimension is not available or known in the HQ system.
Go to Accounting/HQ/HQ Entries ->>A list of HQ entries to validate displays
List of draft HQ entries displayed in the {HQ Entries List} Search view
1. Click on the pencil 
to edit the relevant entry line. Fields in blue are mandatory and editable. Fields in white are also editable.
2. Change the account, destination, cost center or funding pool by deleting the field content and browse or type in the field the right input.
Editing an HQ entry
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- Note! Some sections have decided to set some accounts as not correctable/editable. Please see the financial procedures from your section for further details. However, the analytic distribution on such accounts can still be updated.
{Other staff costs} account set as not correctable by HQ
In the above example, the account {66250} is not correctable. If you try to change this account when it is imported in your instance, an error message will appear. If you need to correct an entry on such an account, contact your financial manager in the Headquarter office.
3. Save the entry line by clicking the floppy disc.
Account changed from 64100 to 64110
4. Proceed to validating the entries
